IBA Officers Retreat 2026 – Privacy Notice

Running26 ApS ("R26", "we", "us") acts as the event management company for the IBA Officers Retreat 2026 in Helsingør, Denmark.

1. Data Controller

Running26 ApS

Jægersborg Allé 1E

2920 Charlottenlund

Denmark

CVR No. 30806654

Email: IBA@R26.dk

2. Purpose of Processing

We collect and process personal information for the purpose of:

- administering registrations;

- arranging accommodation, transportation and event logistics;

- managing dietary requirements and accessibility needs;

- communicating practical information regarding the Retreat;

- issuing invoices and processing payments;

- ensuring participant safety during the event;

- complying with applicable legal and accounting obligations.

3. Categories of Data

We may collect:

- name;

- law firm / organization;

- email address;

- telephone number;

- country;

- committee affiliation;

- travel information;

- accommodation preferences;

- dietary requirements;

- emergency contact information;

- information regarding accompanying guests.

Please do not provide sensitive personal data unless specifically requested and necessary for participation.

4. Legal Basis

Processing is necessary:

- for the performance of the registration agreement between you and R26;

- for our legitimate interests in organizing and operating the Retreat;

- to comply with legal obligations under applicable law.

5. Sharing of Information

 We may share relevant information with:

 - hotels and accommodation providers;

- transportation providers;

- venues and activity providers;

- catering providers;

- payment and accounting providers.

 Information is shared only to the extent necessary for delivery of the Retreat.

6. Retention

 Participant information will generally be retained for up to 12 months after the event, unless a longer retention period is required by law.

 Accounting and invoicing records will be retained in accordance with applicable legal requirements.

7. Your Rights

Subject to applicable law, you may request:

 - access to your personal data;

- correction of inaccurate data;

- deletion of data where legally permissible;

- restriction of processing;

- objection to certain processing activities.

 Requests may be sent to IBA@R26.dk.

8. Contact

 Questions regarding this Privacy Notice may be directed to: IBA@R26.dk

By submitting a registration, you acknowledge that you have read this Privacy Notice.