IBA Officers Retreat 2026 – Terms & Conditions
1. Organizer
The IBA Officers Retreat 2026 ("Retreat") is organized and administered by Running26 ApS ("R26").
Running26 LLC
1E Jægersborg Allé
2920 Charlottenlund
Denmark
CVR No. 30806654
Email: IBA@R26.dk
2. Registration
Registration is binding upon submission of the registration form.
Participation is subject to availability and confirmation by R26.
Registration is confirmed upon receipt of full payment.
By submitting a registration, the participant confirms acceptance of these Terms & Conditions.
3. Participation Fee
The registration fee is listed on the registration website.
The fee covers only those services expressly described in the Retreat program and registration materials.
Unless otherwise stated, the participation fee does not include:
- travel to and from Denmark;
- personnel expenses;
- travel insurance;
- cancellation insurance;
- any services not specifically included in the Retreat program.
In the event of changes to applicable taxes, VAT rates, government charges, or mandatory fees imposed after the Retreat fee has been published, R26 reserves the right to adjust the participation fee accordingly.
4. Invoicing and Payment
After registration, participants will receive an invoice from Running26 ApS.
Payment is due within seven (7) calendar days of the invoice date, unless otherwise stated on the invoice.
R26 reserves the right to cancel a registration if payment has not been received by the applicable due date.
All payments are non-refundable, except as expressly provided in these Terms & Conditions.
5. Changes Requested by Participants
Requests for changes to accommodations, transportation, travel information, accompanying guests, or other arrangements must be submitted in writing to IBA@R26.dk.
All changes are subject to availability and operational feasibility.
Any additional costs resulting from requested changes shall be borne by the participant.
Participants are responsible for ensuring that all information provided during registration is complete, accurate, and submitted in a timely manner. R26 shall not be liable for any costs, delays, service limitations, or other consequences resulting from incomplete, inaccurate, or late information provided by the participant.
No changes can be guaranteed after September 1, 2026.
6. Cancellation by the Participant
All cancellations must be submitted in writing to IBA@R26.dk.
Due to the nature of the Retreat and the substantial commitments made to hotels, venues, transportation providers, restaurants, and other suppliers, the following cancellation fees apply:
- Cancellation on or before July 31, 2026: 50% of the registration fee.
- Cancellation from August 1 to August 31, 2026: 75% of the registration fee.
- Cancellation on or after September 1, 2026: 100% of the registration fee.
No refunds will be issued for non-attendance, late arrival, early departure, unused services, or failure to participate in any part of the program.
Participants are encouraged to purchase appropriate travel and cancellation insurance.
7. Replacement of a Participant
A registered participant may transfer their registration to another eligible IBA Officer, subject to prior written approval from Running26 ApS.
Requests for substitution must be submitted no later than September 20, 2026.
Running26 ApS reserves the right to decline substitution requests where operational, accommodation, or transportation arrangements cannot reasonably be modified.
Any additional costs resulting from a substitution shall be borne by the participant requesting the transfer.
8. Program Changes
R26 reserves the right to make reasonable changes to the Retreat program, including changes to speakers, venues, restaurants, activities, transportation arrangements, accommodation arrangements, and schedules, where required for operational, logistical, or safety reasons.
Such changes shall not entitle participants to a refund or reduction of the participation fee.
9. Accommodation and Third-Party Services
Accommodation, transportation, restaurants, activities, and other services included in the Retreat are provided by independent third-party suppliers.
While R26 carefully selects and coordinates such suppliers, R26 shall not be liable for the acts, omissions, or services of any third-party provider, except to the extent required by applicable law.
10. Right to Refuse Participation
R26 reserves the right to refuse, suspend, or terminate a participant’s participation if their conduct is unlawful, disruptive, unsafe, or materially interferes with the experience of other participants, the operation of the Retreat, or the services provided by venues and suppliers.
No refund shall be due under such circumstances.
11. Force Majeure
R26 shall not be liable for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond its reasonable control, including but not limited to:
- natural disasters;
- extreme weather conditions;
- epidemics or pandemics;
- government actions or restrictions;
- transportation disruptions;
- labor disputes;
- civil unrest;
- power outages; or
- other similar events.
In such circumstances, R26 shall be entitled to modify, postpone, or cancel all or part of the Retreat.
Any refunds shall be limited to the amounts, if any, that R26 is able to recover from its suppliers.
12. Limitation of Liability
Participation in the retreat is at the participant's own risk.
To the fullest extent permitted by applicable law, R26 shall not be liable for:
- indirect losses;
- consequential losses;
- loss of profits;
- loss of business opportunity; or
- other economic losses.
R26’s aggregate liability arising out of or in connection with the Retreat shall, under all circumstances, be limited to the participation fee paid by the participant.
Nothing in these Terms & Conditions excludes liability that cannot be lawfully excluded under applicable law.
13. Personal Property and Insurance
Participants are responsible for their own personal belongings throughout the retreat.
R26 accepts no liability for loss, theft, or damage to personal property.
Participants are strongly encouraged to obtain appropriate travel, health, and cancellation insurance.
14. Governing Law and Jurisdiction
These Terms & Conditions shall be governed by and construed in accordance with the laws of Denmark.
Any dispute arising out of or in connection with the Retreat or these Terms & Conditions shall be subject to the exclusive jurisdiction of the Danish courts.
15. Contact
Questions regarding registration, payment, changes, or cancellations may be directed to: IBA@R26.dk